Manage glossary access

Once you have created a glossary, you can grant editing or viewing rights to other members of your team. This allows you to collaborate on glossaries and easily manage who has access to your glossaries. To learn more about sharing glossaries with your team, click here.

Supported platforms

You can manage access to a glossary you've created in the web translator. The option to grant/revoke editing access to a glossary is not available via the desktop apps.

Once applied, the access rights for a specific glossary are applied to all supported platforms, where the glossary is available.

Learn more about where you can use the glossary feature here.

Glossary management roles

• Owner: Team member who created the glossary. This team member can grant or revoke access to their glossary, as well as edit and delete the glossary. 
• Editor: Team member who has been granted editing rights to a glossary. This team member can grant or revoke access to their glossary, as well as edit the glossary.
• Viewer: Team member who has been granted viewing rights to a glossary. This team member can use the shared glossary, but can't make any edits.

Grant access to individual team members

To manage the access rights to your own glossary or a glossary for which you have editing rights, do the following:

1. Go to the web translator and log in to your DeepL account
2. Click Preference and then the glossary dropdown menu
3. Click Manage glossaries
4. Click Share
5. Enter in the email address of a team member you would like to share the glossary with
6. Select the role you want to assign from the drop-down menu next to the team member's email address
7. Click Done

Revoke access

To revoke the access rights to your own glossary or a glossary for which you have editing rights, do the following:

1. Go to the web translator and log in to your DeepL account
2. Click Preference and then the glossary dropdown menu
3. Click Manage glossaries
4. Click Share
5. Look for the team member, from who you would like to revoke access to the glossary
6. Click Remove in the drop-down menu next to the team member's email address
7. Click Done