Manage glossary access

Once you have created a glossary, you can grant editing or viewing rights to other members of your team. This allows you to collaborate on glossaries and easily manage who has access to your glossaries. To learn more about sharing glossaries with your team, click here.

Supported platforms

You can manage access to a glossary you've created in the web translator. The option to grant/revoke editing access to a glossary is not available via the desktop apps.

Once applied, the access rights for a specific glossary are applied to all supported platforms, where the glossary is available.

Learn more about where you can use the glossary feature here.

Glossary management roles

• Owner: The user who created the glossary. This user can grant or revoke access to their glossary, as well as edit and delete the glossary.
• Editor: A user who’s been granted editing rights to a glossary. This user can grant or revoke access to the glossary, as well as edit the glossary.
• Viewer: A user who’s been granted viewing rights to a glossary. This user can view and apply the shared glossary the shared saved translation, but can’t edit it or change its access rights.

Grant access to individual team members

To manage the access rights to your own glossary or a glossary for which you have editing rights, do the following:

1. Go to the web translator and log in to your DeepL account
2. Click Glossary in the navigation bar on the left-hand side
3. Select a glossary you would like to share
4. Click the three dots next to the glossary
5. Click Share
6. Enter the email address of a team member you want to share the glossary with
7. Select the role you want to assign from the drop-down menu next to the team member's email address
8. Click Done

Revoke access

To revoke the access rights to your own glossary or a glossary for which you have editing rights, do the following:

1. Go to the web translator and log in to your DeepL account
2. Click Glossary in the navigation bar on the left-hand side
3. Select a glossary you would like to share
4. Click the three dots  next to the glossary
5. Click Share
6. Look for the team member whose access you want to revoke
7. Click Remove in the drop-down menu next to the team member's email address
8. Click Done