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Integrations and Plug-ins

DeepL for Microsoft Outlook

Content is translated from English using DeepL Pro.
Required: DeepL account

Use DeepL directly in your web or desktop application for Microsoft Outlook. The add-in allows you to translate your emails from and into all supported languages or improve them, with AI-powered spelling and grammar corrections, as well as style adjustments.

 

The DeepL add-in is available for Microsoft Word, Outlook and PowerPoint.

Microsoft admins can deploy DeepL to either a specific group or throughout their entire organization. More information about this option can be found here.

 

Set up and login

  1. In the sidebar on the left, click the Apps icon Apps icon
  2. Click Add apps
  3. Search for "DeepL" in the search bar
  4. Select the DeepL for Outlook add-in—a new window will open
  5. Get DeepL for Outlook by clicking Add

Alternatively, you can find the add-in here.

Once you've added it, you need to set it up.

  1. In a new email go to the Message or Insert tab and click Apps Apps icon
  2. Select DeepL for Outlook
  3. A panel will open on the right side of the page
  4. Click Get started

To log in to your DeepL account, do the following:

  1. Click Login
  2. You'll be asked to confirm that DeepL is allowed to open a new window
  3. Click Allow and enter your credentials in the new window

If your company has enabled login via SSO for your team, click Continue with SSO to log in.

 

These instructions refer to New Outlook. If you are using Classic Outlook some of the steps might vary due to the differences in the user interface.
  1. Navigate to the sidebar and select More Apps
  2. Click Add apps
  3. You will be redirected to the Office Store
  4. Type "DeepL" in the search bar
  5. Add DeepL for Outlook by clicking Add

You can now find the add-in in the task pane, in the more options menu ellipsis icon.

 

To set up the add-in:

  1. Click DeepL for Outlook
  2. A new window will open on the right side of the screen
  3. Click Get started

A new window will ask you to log in with your DeepL account or sign up for one.

 

To log in to your DeepL account, do the following:

  1. Click Login
  2. You'll be asked to confirm that DeepL is allowed to open a new window.
  3. Click Allow and enter your credentials in the new window.

If your company has enabled login via SSO for your team, click Continue with SSO to log in.

 

Translate text in Microsoft Outlook

To translate emails stored in your Outlook folders (e.g., Inbox, Drafts, etc.), do the following:

  1. Open the email you want to translate
  2. Click the DeepL icon DeepL iconor find DeepL for Outlook in Apps Apps icon
  3. Choose the language you would like to translate into
  4. Click Translate email

Other possible actions:

  • Click the copy icon Copy icon to copy the translated text to your clipboard
  • Click Detect language to manually select a source language

To translate text as you compose an email, do the following:

  1. Compose a new email
  2. Click the DeepL icon DeepL iconin the email toolbar
  3. Select Translator in the side pane
  4. Select a target language to translate to
  5. Highlight to select text
  6. The translated text will appear in the side pane 

Other possible actions:

  • Click Replace text with translation to replace the original text with its translation
  • Click the Copy icon Copy icon to copy the translation to your clipboard

 

Apply a glossary

Required: DeepL Pro

To apply a glossary to your translations in Outlook, do the following:

  1. Click the glossary icon Glossary icon in the DeepL window
  2. Select the glossary you want to apply
You can't create, change or delete glossaries in DeepL for Outlook. To manage your glossaries, click on Edit glossary. You will be forwarded to the web translator, where you can make changes to your glossaries.

 

Set the formality

Required plan: DeepL Pro

Apply different tones to your translations for languages supported by the formality feature.

  1. Click the formality icon Formality icon.png in the DeepL window
  2. Select the tone:
  • Formal tone
  • Informal tone
  • Automatic

 

Improve text in Microsoft Outlook

DeepL Write corrects spelling and grammar mistakes, and can adapt the overall style of your text.

  1. Select Write at the top of the DeepL side pane
  2. Select the text you want to improve
  3. The improved version will automatically be displayed in the DeepL side pane

Other possible actions:

  • Click Replace text with improvement to replace the original text with its translation
  • Click the Copy icon Copy icon to copy the translation to your clipboard
  • Click Detect language to manually select a source language

Learn more about DeepL Write supported languages and functionality. 

The Write function of the DeepL add-in supports all DeepL Write features except for Show changes and Terms.

 

Change the style and tone

When using the Write function, you can also adjust the writing style and tone of your improved version.

  1. Click Style
  2. Select a style and/or tone for your text
  3. Click on Apply

Your text will be rewritten in the selected style and tone. To remove the applied style or tone, click Style again and select Reset.

 

Character limits

The following character limits apply per day for the Translator and Write functions of the DeepL for Microsoft Outlook add-in:

 

  No DeepL account DeepL account DeepL Pro
Starter/Individual 		DeepL Pro Advanced/Team DeepL Pro Ultimate/Business DeepL Write Pro
Translator Not available up to 3000 characters up to 3000 characters no limit no limit up to 3000 characters
Write Not available up to 2000 characters up to 2000 characters up to 2000 characters up to 2000 characters unlimited

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