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Integrations and Plug-ins

Get started: DeepL for Microsoft Word

Content is translated from English using DeepL Pro.
Required: DeepL account

Use DeepL's services directly in Microsoft Word. The add-in allows you to translate text into all supported languages or improve your text with the help of AI-powered spelling, grammar, and style corrections.

The DeepL add-in is available for Microsoft Word, Outlook and PowerPoint.

The DeepL for Microsoft Word add-in is supported for the following products:

  • Word 2019 or later on Windows, except for Office 2019 (Volume/Professional Plus)
  • Word 2016 or later on Mac
  • Word for Windows (Microsoft 365)
  • Word for Mac (Microsoft 365)
  • Word for web
Microsoft admins can deploy DeepL to either a specific group or throughout their entire organization. More information about this option can be found here.

 

Setup and login

  1. Open a Document, click the Home tab and click Add-ins in the toolbar
    If not visible, click More options ellipsis icon
  2. Select More Add-ins and type "DeepL" in the search bar
  3. Select DeepL for Word and click Add

Alternatively, you can find the add-in here.

Once you've added it, you need to set it up.

  1. Go back to the Home tab and click More options ellipsis iconin the toolbar
  2. Click Open DeepL
  3. A new pane will appear on the right side of the page
  4. Click Get started

You will be prompted to log in with your DeepL account or sign up for one.

To log in to your DeepL account, do the following:

  1. Click the Login button
  2. You'll be asked to confirm that DeepL is allowed to open a new window.
  3. Click Allow and enter your credentials in the new window.

If your company has enabled login via SSO for your team, you can also click Continue with SSO.

  1. For Mac: Go to the Home tab and click More Add-ins under Add-ins
    For Windows: Go to the File tab and click Get Add-ins
  2. You will be forwarded to the Microsoft AppSource
  3. Type "DeepL" in the search bar
  4. Add DeepL for Word by clicking Get it now

You'll find the add-in in the Home tab, on the right side of the toolbar. Alternatively, you can find it via My Add-ins under Add-ins.

After you've added the add-in, you need to set it up.

  1. Click Open DeepL
  2. A new window will open on the right side of the screen
  3. Click Get started

You will be prompted to log in with your DeepL account or sign up for one.

To log in to your DeepL account, do the following:

  1. Click the Login button
  2. You'll be asked to confirm that DeepL is allowed to open a new window.
  3. Click Allow and enter your credentials in the new window.

If your company has enabled login via SSO for your team, you can also click Continue with SSO.

 

Translate text

  1. Select Translator at the top of the DeepL pane
  2. Choose the language you want to translate into
  3. Select the text you would like to translate
  4. The translation will automatically be displayed in the DeepL pane

Other possible actions:

  • Click Replace text with translation to replace the original text with its translation
  • Click the Copy icon Copy icon to copy the translation to your clipboard
  • Click Detect language to manually select a source language

The following features are supported:

  • Glossary
  • Formality

 

Apply a glossary

Required plan: DeepL Pro

To apply a glossary to your translations in Word, do the following:

  1. Click the glossary icon Glossary icon in the DeepL window
  2. Select the glossary you would like to apply
You can't create, change or delete glossaries in DeepL for Word. To manage your glossaries, click on Edit glossary. You will be forwarded to the web translator, where you can make changes to your glossaries.

 

Set the tone

Required plan: DeepL Pro

To apply different tones to your translations for languages supported by the formality feature, click the formality icon Formality icon in the DeepL window and select the tone:

  • Formal tone
  • Informal tone
  • Automatic

 

Improve text

DeepL Write corrects spelling and grammar mistakes and adapts the overall style of your text.

  1. Select Write at the top of the DeepL window
  2. Select the text you want to improve
  3. The improved version will automatically be displayed in the DeepL window.

 

Other possible actions:

  • Click Replace text with improvement to replace the original text with the improved version
  • Click Detect language to manually select a source language

 

Change the style and tone

When using the Write function, you can also adjust the writing style and tone of your improved version.

Styles and tones are not available for French, Italian, Portuguese and Spanish.
  1. Click on Style
  2. Select a style and/or tone for your text
  3. Click on Apply

Your text will be rewritten in the selected style and tone. To remove the applied style or tone, click Style again and select Reset.

 

Character limits

The following character limits apply per day for the Translator and Write functions:

  DeepL account

DeepL Pro
Starter/

Individual

DeepL Pro Advanced/

Team

 DeepL Pro Ultimate DeepL Pro
Business 		DeepL Write Pro
Translator up to 3000 characters up to 3000 characters no limit no limit no limit up to 3000 characters
Write up to 2000 characters up to 2000 characters up to 2000 characters up to 2000 characters no limit no limit

 

 

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