Groups can be used for easier management of your team members. You are able to organize your team members into groups according to e.g., departments in your company. You can also set up team admins so that they do not consume a license.
About groups
A group defines access to one or several subscriptions for users. Users can be part of one or several groups. A user is assigned a license if they are a member of a group that has a subscription linked. If a user is removed from a group, they lose access to the linked subscription.
API Pro subscriptions cannot be linked to groups.
Team admins can add users to these groups and manage them. All admins have admin rights for all existing groups, no matter which group they themselves are a part of.
There is no limit to the number of groups an admin can create. For more information on creating groups, see this article.
Default group
The default group is an automatically created group that has the first subscription you purchased linked. It cannot be deleted, but it can be renamed. It has the label Default next to it. If SSO is enabled for your team, users will always be added to the default group when they log in, even if they were previously removed from it. For more information, see this article.
If you do not link a subscription to the default group, team members who are only in this group will not have any licenses assigned to them, but will remain in the team. They can access the free versions of DeepL's products when logged in. Read more about how to disable access to the free versions of DeepL in this article.
If you wish to set up an admin that does not consume a license, you can find out how in this article.
About users
Users can belong to multiple groups. If a user is removed from a group by an admin, they lose access to the subscriptions linked to that group. If a user is deleted, they are removed from all groups as well as the team.
Learn more about how to manage users with DeepL credential access and SSO access.
About subscriptions
When visiting the admin account for the first time, the tab Groups shows only the default group. The subscription is linked to the default group. Admins are part of this group, and are assigned a license. Read about how to add more users in this article.
About team admins
Team admins can see the following tabs in their account:
- Users tab: an overview of all team members, which groups they are a part of, the last time they were active and licenses assigned to them.
- Groups tab: manage groups, add users and link subscriptions to groups.
- Billing tab: find all invoices and their payment status.
- Analytics tab: find data about your team's subscription usage.
- Settings tab: manage settings for the entire team, such as access to the free version of DeepL, file translation limits and group invitation links.