About DeepL Voice for Online Meetings

Translate online meetings in real time with live subtitles and voice to voice translation, allowing everyone on Microsoft Teams, Zoom, or Google Meet to present and understand in their preferred language.

Available platforms

How it works

1. Connect a meeting (DeepL Voice license required) 
   Enter the invitation URL of the meeting you want to translate. 
2. Admit the DeepL bot
   DeepL invites a bot to your meeting. Once the bot joins the meeting, it begins streaming audio for translation and sends a join link to all participants via the meeting Chat.
3. View live subtitles
   Participants follow the link to open a dedicated DeepL browser window or the DeepL Voice desktop app, and select their preferred meeting language (to speak and to read). 
4. Turn on voice translation
   Participants with an eligible Voice plan and the DeepL Voice desktop app can hear translated speech.

Requirements

• You need an eligible DeepL Voice license to connect a meeting.
• Your organization must allow external participants to join your meetings.
  This is required in order for the DeepL bot to join the meeting to stream audio for translation.
• The Chat function must be enabled.
  Once the DeepL bot joins the meeting, it sends a link in the Chat for participants to access meeting translation
• (Optional) Add deepl.com to your trusted domains
  This prevents your organization from blocking the DeepL bot from joining meetings and ensures that the DeepL bot's details are correctly identified and displayed (e.g., name, profile picture).

Meeting types

See the full list of supported meeting types. 

Available languages

For a full list of available languages, see DeepL Voice languages. 

Available features

See the full list of available features in Manage meeting translation.

Data security

Access a detailed Voice data flow to support your security and data assessments in the Documents section of DeepL Trust Center.

DeepL guarantees the following:

• DeepL does not permanently store meeting transcription or translation data
• DeepL temporarily stores the latest messages in memory until the end of the call
• DeepL deletes data from memory when the call ends
• Transcriptions and translations accessed by users are stored on their local device and will persist for maximum 30 days (admin-controlled period).
• Customer data is not used to train DeepL's language models

Sub-processors

Recall.ai

DeepL Voice for Meetings uses a dedicated meeting-bot service provided by Recall.ai. Recall.ai specializes in meeting-bot integrations, enabling DeepL to focus on delivering the core translation experience. The business entity behind Recall.AI - Hyperdoc Inc. - is included as a sub-processor under the DeepL Voice Data Processing Agreements. The service operates from EU-based data centers and is contractually bound to a zero-data-retention policy.

Learn more about Recall.ai's security and compliance certifications by visiting their Trust Center.

Speechmatics

Speechmatics powers the transcription of the languages listed in DeepL Voice languages. Speechmatics has enterprise-level security and a zero-retention agreement with DeepL. Speechmatics deletes all transcription data from its servers after processing. Learn more about their security posture by visiting their Trust Center.

Limitations

• DeepL Voice for Meetings supports up to 300 participants.
• DeepL Voice does not support meeting translation for breakout rooms.
• DeepL Voice isn't officially supported in mainland China.