Prepare your Microsoft Teams settings for the new DeepL Voice bot

DeepL Voice for Microsoft Teams is getting a new bot with enhanced security and governance. The new bot doesn't need any application permissions in your Microsoft tenant, and your team can keep using DeepL Voice exactly as they do today.

To let the new bot automatically join your meetings, a Teams admin needs to update two settings. 

What's changing

DeepL Voice joins your Teams meetings as a bot to provide real-time voice translation. We're replacing the current bot with a new one that comes from a separate Microsoft organization (deeplsevoice.onmicrosoft.com). Because the new bot joins as an external participant, your Teams settings need to let it in.

We'll send the new bot to your meetings automatically once it's ready. You don't need to change anything in DeepL Voice.

Before you start

• You need the Teams Administrator role (or higher) in your Microsoft 365 organization.
• Changes to meeting policies can take up to 24 hours to take effect, according to Microsoft.

Step 1: Add deeplsevoice.onmicrosoft.com to your trusted domains

Teams lets you control which external organizations your users can meet with. This is called external access.

1. Sign in to the Teams admin center
2. Go to Users > External access
3. Next to Teams and Skype for Business users in external organizations, check which option is selected:
   • Allow all external domains (default): No action needed. Go to step 2.
   • Allow only specific external domains: Select Add external domains, enter deeplsevoice.onmicrosoft.com, and select Done.
   • Block only specific external domains: Make sure deeplsevoice.onmicrosoft.com isn't on the block list.
   • Block all external domains: Switch to Allow only specific external domains and add the domain as described above.
4. Select Save

Teams also needs external access turned on in the user policy for your meeting organizers. It's on by default. Learn more about external access settings and user policies.

Step 2: Allow trusted organizations to bypass the lobby

By default, people from trusted organizations wait in the meeting lobby until someone admits them. To let the new bot join without waiting, update your meeting policy.

1. In the Teams admin center, go to Meetings > Meeting policies
2. Select the policy that applies to your meeting organizers. To update all users on the default policy, select Global (Org-wide default)
3. In the Meeting join & lobby section, set Who can bypass the lobby to People in my org, trusted orgs, and guests
4. Select Save

Anonymous participants still wait in the lobby with this setting. Learn more about lobby options.

If the new bot can't join

We'll keep sending the current bot, so your meetings stay translated without interruption. If the new bot still isn't joining after you've made the changes above, contact the DeepL Support team.