Guest user guide: DeepL Voice for Microsoft Teams

With DeepL Voice for Microsoft Teams, all meeting participants can speak and read captions in their chosen language (see supported languages). This guide will help you to understand how to access meeting translation and configure your language settings.

Requirements

• No license of any kind is required for guests to access meeting translation
• A DeepL Voice for Meetings license holder must enable translation for everyone in the meeting

Available platforms

You can use the DeepL Voice app using the following Microsoft apps: 

• Desktop
• Web
  Chrome (recommended) or Edge
• Mobile
  To access translation via the Microsoft Teams mobile app, the DeepL Voice app must first be added to the meeting via the desktop or web app. 
  When accessing meeting translation on mobile devices (including iPads), you should use the DeepL browser window for a superior and consistent experience.

Access meeting translation

There are two ways to access the DeepL Voice meeting translation:

Via DeepL Voice browser window (recommended)

For the best guest experience, connect a separate browser window to your Microsoft Teams meeting. To do this, you must have access to the Chat feature in Microsoft Teams. 

Once the translation manager starts a translation session, a link is posted in the Microsoft Teams meeting chat.

1. Click Chat in the meeting toolbar
   
2. Follow the Open DeepL Voice link
   OR
   If you don't see a link, ask the meeting host to resend a link to the meeting chat
3. Follow the on-screen instructions to connect DeepL Voice to your Microsoft Teams meeting
4. Select your spoken and caption languages
5. Click Start translation
6. Click the floating window icon to expand an additional window
   You can resize and position this window to overlay translation wherever you want to read the meeting translation.
   

Via Microsoft app

Depending on your organization's Microsoft Teams settings, you may be able to access DeepL Voice within the Microsoft Teams app via the Apps feature. If this option is unavailable, you are recommended to follow the instructions above. 

1. Log in to your Microsoft Teams account
2. Click the DeepL Voice app in the meeting toolbar
   
3. Click Log in and enter your DeepL credentials
   OR
   Click Continue as guest
4. Select your spoken and caption languages
5. Click Start translation

Language settings

Access Settings by clicking the cog icon in the DeepL Voice app panel. These settings will only affect your view.

• Your language:
  Set your spoken language (see supported languages)
• Translate into:
  Set a language for captions
• See transcription:
  See transcription in addition to translation
• Don't translate:
  See transcription only (without translation)

If you are logged in with a DeepL Voice for Meetings license, you can request access to translation controls in Settings . Learn more.