As a DeepL team admin, you have the ability to manage and customize various settings to ensure the best experience and maintain security for your organization. Below is a comprehensive overview of the available admin-controlled settings, including their descriptions and important notes regarding their functionality.
| Setting | Description | Notes |
|---|---|---|
| Device text to speech on DeepL mobile apps | You can disable the device's own text to speech for all team members logged in on a mobile device. | This setting only affects in-person conversations on the DeepL Mobile Apps. The DeepL Web App uses the browser’s text to speech feature - this cannot be disabled by DeepL admins. |
| Speech to text on DeepL mobile apps | You can disable the speech to text functionality for all team members logged in on a mobile device. This will make the dictation feature unavailable, but won’t affect Voice for Conversations. | — |
| Sharing of conversation transcripts | To prevent users from sharing or exporting the transcript of a translated conversation, you can disable this feature for all team members using DeepL for Conversations. | — |
| Downloading of meeting transcripts | Only team members assigned the translation manager role in a virtual meeting can access this feature. To prevent translation managers from downloading the meeting transcript, you can disable this feature for them. | When disabled by the admin, this feature is visible but greyed out for translation managers. |
| Storing meeting transcription and translation | Define how long (if at all) transcription and translation is stored for logged-in team members, and everyone else. | Located on the Security settings tab, admins can configure storage using two dropdowns: For logged-in team members: and For everyone else:. Available retention options:
Voice Starter is locked to 30 days for both dropdowns. |
| Allowing data to be processed via third-party software | When activated, DeepL will use third parties when providing its services. This will include:
More information on how we handle your personal data is set out in our privacy notice. | Third-party software providers are used to provide support for languages that are not supported with DeepL models. When disabled, the third-party languages will not appear in the DeepL Voice language selectors. |
| Enforce access codes for Voice for Meetings | When enabled, all Voice for Meetings users must enter an access code to confirm their meeting attendance before accessing translations. | When disabled, translation managers can optionally include this added layer of security when inviting the bot to the meeting. |
| Voice to voice | Voice to voice plays translated speech aloud in DeepL Voice for Meetings and DeepL Voice for Conversations. By default, translations sound like the speaker, and team members can change the output voice in their own settings. You can disable Voice to voice for all team members. When disabled, team members in a meeting can read translations as live subtitles only. In a conversation, the browser or the mobile device reads translations aloud with its own text to speech. | — |