Manage spoken terms

Spoken terms tell DeepL how to recognize words and short sentences that might otherwise be transcribed incorrectly, e.g., people's names, company or product names, acronyms, and industry-specific jargon. Learn more – About spoken terms.

Anyone with a license can create and share a spoken terms list. Only the translation manager can enable a spoken terms list during a meeting. Learn more – Manage meeting translation.

Create a list

1. Sign in to your DeepL account at deepl.com
2. Select Spoken terms in the navigation bar
3. Click + New list
4. Give your list a name
5. Add terms you want DeepL to recognize
6. Click Create list

Your list is now saved and ready to apply in a meeting.

Edit or delete a list

1. Go to Spoken terms
2. Click the list name to open the list
   Alternatively, click the more options icon, then Edit
3. Click the pencil icon to edit the list name or list entries
4. Click the trash icon to delete the list or list entries

Share a list

1. Go to Spoken terms
2. Click the more options icon, then Share
3. To share a list with only certain team members, add their email addresses and click Add
4. To share a list with your whole team, enable Share with everyone

Your list can now be used by your teammates.

Enable spoken terms in a meeting

1. Connect a meeting to DeepL Voice for Meetings
   Alternatively, you can Request role if you have a license and belong to the same organization
2. Select Spoken terms in the toolbar
   If the toolbar is minimized, click to open it
3. Select a list from the dropdown list

DeepL will check the terms in the applied list before transcribing the meeting content.