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Custom rules

Use custom rules

Content is translated from English using DeepL Pro.
Required plan: DeepL Write Pro, DeepL Pro

The custom rules feature allows you to select a set of rules to apply when translating or improving text.

Learn more about custom rules in this article.

 

Use custom rules 

To use your custom rules when translating your text, follow these steps:

  1. Go to DeepL Translator or navigate to the Translate text tab in your desktop app
  2. Click Custom Rules above the right text field
    If you have more than one list of customer rules, a drop down menu Chevron down icon will appear
  3. Select the list you want to use
  4. Click to enable Toggle-right icon Custom rules
You will only see the lists of custom rules that are applicable for the language you currently have selected.

To use your custom rules when improving your text, follow these steps:

  1. Go to DeepL Write or navigate to the DeepL Write tab in your desktop app
  2. Click Custom Rules above the right text field
    If you have more than one list of customer rules, a drop down menu Chevron down icon will appear
  3. Select the list you want to use
  4. Click to enable Toggle-right icon Custom rules
You will only see the lists of custom rules that are applicable for the language you currently have selected.

Create a list of custom rules

DeepL account holders and team admins can create a list of custom rules. To define a new rule, users have the following options:

  • Select one of multiple predefined options per rule
  • Create a new rule via free text prompt
Rules created via free text prompts (custom instructions) are only applied for the creator of the respective rule. They won't be applied to other team members and can't be shared.

To create a new list of custom rules, follow these steps:

  1. Click the Custom rules icon Custom rules icon in the navigation bar
  2. Click New list
  3. Chose a name for the list and the language you wish to create the list of rules for
  4. Your new list will appear in the overview, select it to edit
  5. Any changes you make will be saved automatically

Now you can add new rules to your list via one of the options mentioned above.

You can have up to 15 pre-defined and 10 free text rules active per list the same time.

To create a new rule via free text prompt, do the following:

  1. Open an existing list or create a new one
  2. Click Custom instructions
  3. Enter a rule name
  4. Specify the rule by entering a text instructions
  5. Click Save

The new custom instruction can now be applied to your own texts and translations.

Select a source language for language-specific instructions. This step is optional, but provides better results when the instruction is applied.

 

Share a list of custom rules with your team

Only DeepL account holders and team admins can create custom rules lists. However, team admins can share their lists with their team members, as well as give them editing rights.

Custom instructions only apply to the person who created them, not to the rest of the team.
  1. Click the Custom rules icon Custom rules icon in the navigation bar
  2. Click the more options icon three dot menu next to the list you wish to share
  3. Enter the email address of the person you wish to share the list with and click Add
    Or
    Click to enable Toggle-right icon Share with everyone for everyone in your team to be able to use the list of custom rules

When sharing your list with individual team members, their email addresses will appear under Who has access. There, you can decide what role you want to assign to that person.

  • Editor: this person can edit the custom rules list, even if they are not a team admin
  • Viewer: this person can use the custom rules list, but not edit it
  • Remove: remove access to the custom rules list for this person

 

Delete a list of custom rules

Only DeepL account holders and team admins can delete custom rules lists. To delete an existing list of custom rules, follow these steps:

  1. Click the Custom rules icon Custom rules icon in the navigation bar
  2. Click the more option icon ellipsis icon next to the list you wish to delete
  3. Click Delete

Custom rules lists can be deleted by all team admins.

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