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DeepL Voice for Meetings

Access meeting translation in Microsoft Teams

Content is translated from English using DeepL Pro.

DeepL Voice for Microsoft Teams allows all meeting participants to speak, and read captions, in their chosen language.

You don't need a license to access meeting translation, but a license holder must enable translation for everyone first.

 

There are two ways to access the DeepL Voice app:

  • Access meeting translation via Microsoft app
    Access the DeepL Voice app inside your Microsoft Teams meeting via the Apps feature. 
  • Access meeting translation via DeepL Voice browser window
    If you can't access Apps in the Microsoft Teams meeting, you can connect a separate browser window to your Microsoft Teams meeting.

 

Access meeting translation via Microsoft app

To access the DeepL Voice app within your Microsoft Teams meeting, ensure you are logged in to your Microsoft Teams account.

Once a DeepL Voice for Meetings license holder has invited and admitted the bot to the meeting, the DeepL Voice app will appear in the meeting toolbar.

  1. Click the DeepL Voice app
  2. Click Log in and enter your credentials to log in
    OR
    Click Continue as guest

 

Access meeting translation via DeepL Voice browser window

If you can't see the DeepL Voice app in the Microsoft Teams meeting toolbar, you can connect a separate browser window to your Microsoft Teams meeting. This provides access to the same translation functionality as using the Microsoft app within the meeting.

Once the DeepL Voice bot has joined a meeting and translation has started, a link is posted in the meeting chat.

  1. Click Chat in the meeting toolbar
  2. Follow the Open DeepL Voice link
    OR
    If you don't see a link, ask the meeting host to resend a link to the meeting chat
  3. Follow the on-screen instructions to connect DeepL Voice to your Microsoft Teams meeting
The meeting host's organization needs to accept all required permissions to allow the DeepL bot to send and read messages in the Microsoft Teams meeting chat.

 

Start translation

  1. Select your spoken and caption language
  2. Click Start translation to access meeting translations
  3. Click the floating window icon Floating window icon to access overlay translations
  4. Click the cog icon settings to access translation and transcription settings
If you are logged in with a DeepL Voice for Meetings license, you can request access to translation controls in Settings settings. Learn more. 

 

Individual settings

Access Settings by clicking the cog icon Settings icon in the DeepL Voice app panel.

  • Your language:
    Set your spoken language (see supported languages)

  • Translate into:
    Set a language for captions

  • See transcription:
    See transcription in addition to translation

  • Don't translate:
    See transcription only (without translation)

Set your language to auto-detect if you plan to switch between spoken languages during the meeting - otherwise, for best results, we recommend you select your spoken language.

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