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DeepL Voice for Meetings

Manage meeting translation in Microsoft Teams

Content is translated from English using DeepL Pro.
Required plan: DeepL Voice for Meetings

Enable meeting translation in Microsoft Teams to allow each meeting participant to speak, and read captions, in their preferred language in real time. 

Before you get started, make sure your organization has met the following requirements: 

The DeepL Voice app is available to use on Microsoft Teams desktop, web, and mobile apps. 

Learn more about DeepL Voice for Meetings.

DeepL Voice for Microsoft Teams can't be used when the Apps feature is unavailable (e.g., Microsoft Teams town hall meetings, direct calls, channel calls).

 

Enable meeting translation

In order to enable meeting translation for all meeting participants, you need the following: 

  • A Teams license (with any Microsoft Business plan)
  • An active DeepL Voice for Meetings license

To enable meeting translation in meetings hosted by your organization, do the following: 

  1. Join/start a meeting
  2. Click the Apps icon Microsoft Apps icon
  3. Search for and select the DeepL Voice app
  4. Select your preferred languages (see more details below)
  5. Click Start translation
  6. Enter your DeepL login credentials
  7. Click Admit to add the DeepL Voice app to the participant list - this will begin the audio transcription and translation
    You are automatically assigned the translation manager role

Once you have enabled meeting translation, all meeting participants can access meeting translation. 

It is not possible to enable meeting translation in a Microsoft Teams meeting hosted by an organization who has not accepted DeepL permissions.

 

Translation manager

When using DeepL Voice for Microsoft Teams, there is 1 assigned translation manager, who has access to extras settings Translation manager icon.

  • The role is assigned to the user who invites the DeepL bot
  • Voice for Meetings license holders can request the translation manager role in Settings Settings icon
    If requested, the translation manager role is transferred from one user to another.

 

Translation manager settings screenshot

 

Translation controls

  • Pause translation
    The pause translation feature removes the bot from the meeting, so for sensitive topics, users can be reassures that their speech is not being recorded.

Troubleshooting

  • Send message
    Send a message in the Microsoft Teams meeting chat with a link to open DeepL Voice in a separate browser window (a message is automatically sent when the bot joins the meetings, but this allows you to manually resend the message).

 

Individual settings

All meeting participants can access individual settings by clicking the cog icon Settings icon in the DeepL Voice app panel.

  • Your language:
    Set your spoken language (see supported languages)

  • Translate into:
    Set a language for captions

  • See transcription:
    See transcription in addition to translation

  • Don't translate:
    See transcription only (without translation)

Set your language to auto-detect if you plan to switch between spoken languages during the meeting - otherwise, for best results, we recommend you select your spoken language.

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